PROCUREMENT MANAGEMENT UNIT

Procurement Management Unit (PMU) is a unit responsible for execution of procurement and supply management functions of the Ministry. The major role of PMU is to manage all procurement and Supply activities, Manage and disposal of Ministry’s assets as detailed below;

1. Implement the decisions and directives of the accounting officer and tender board;
2. Advise the accounting officer on matter pertaining to procurement and disposal of asset;
3. Monitor adherence to procurement process and procedures as per Public Procurement Act;
4. Review requirements from user department to ensure conformity with public procurement principles and standards;
5. To manage the Annual Procurement Plan of the Ministry;
6. Managing compliance, controlling costs, mitigating risks, and maintaining positive relationships between parties throughout the contract’s lifecycle
7. Maintain and archive records of the procurement and disposal of assets;
8. Maintain a list or register of all contracts awarded;
9. Prepare and submit to the management quarterly reports on the implementation of procurement plan;
10. Co-ordinate procurement and disposal of assets activities of the Ministry;
11.  Advise the accounting officer on all issues relating to supply management; manage storage, maintenance and distribution of inventories, stores and assets;
12. Ensure and plan for inventories, stores and assets requirement;
13.  Report to the accounting officer on any change in the status of the inventories, stores and assets;
14.  Maintain, record, coordinate and update the asset register of the ministry;
15. Coordinate activities relating to management of inventories;
16. Manage a Ministry’s purchase orders and quality and quantity of inventories, stores and assets;
17. Conduct periodic verification and annual stocktaking and report on any discrepancies observed during stocktaking and stock checking;
18. Prepare periodic reports on dormant, obsolete, expired and damaged inventories, stores and assets;
19. Propose to the accounting officer appropriate inventories, stores and assets storage and management system; and conduct regular checks of inventories, stores and assets of a procuring entity with the view of identifying any improper usage